(These minutes are not official until approved at the August 3, 2022 Board meeting.)
The Brown County Kansas Board of Education Interlocal #615 held its regular July Board of Education meeting at 6:00 p.m. on July 6, 2022 at the Special Education Annex in Hiawatha.
* April Keo opened the meeting at 6:00 p.m. Were present: Becky Shamburg, Director; Laurence Berger, Board Member $430; Jeff Brockhoff, Board Member $415; April Keo, US$430 board member; Roni Tietjens, member of the board of directors of 415 USD; Amy Larson, Council Clerk. Absentees were: Jacquie Kerl, USD 415 board member; US$430 Board Member Rex Lockwood
* Director Shamburg asked to add number 27 to the consent agenda, to approve the hiring of Chelbi Peters and Lesa Blunt as full-time paras and Deb Ellis as a part-time para . Roni Tietjens proposes to approve the agenda with the addition. Jeff Brockhoff seconded and the motion passed with a vote of four to zero.
* Laurence Berger moved to approve the June 2022 minutes. Roni Tietjens seconded and the motion passed with a vote of four to zero.
* Jeff Brockhoff proposed to close the 2021-2022 council. Roni Tietjens seconded and the motion passed with a vote of four to zero.
* After discussion, Jeff Brockhoff proposes Roni Tietjens as vice-president. Laurence Berger seconded and the motion passed with a vote of four to zero.
*There were no comments from the public.
* There were no comments from the President.
* Roni Tietjens proposes to approve the consent agenda with revision. Jeff Brockhoff seconded and the motion passed with a vote of four to zero. Included in the consent agenda was:
1. Approval of bills for the month of July 2022.
2. Appoint Amy Larson as School Board Clerk.
3. Appoint Amy Larson as KPERS, BC/BS and Workers Compensation Representative.
4. Appoint Elaine Abramson as Treasurer of Interlocal #615 at a salary of $100.00 per month.
5. Appoint KASB as legal representative of the Board for the 2022-2023 financial year.
6. Designate Becky Shamburg as the truancy officer to report absent students in accordance with KSA 12-1113.
7. Designate Citizens State Bank, Hiawatha, as primary custodian and all banks
Brown County as sub-custodians as required and review bank signatures.
8. Establish the following calendar of Board meetings: Regular meetings for the year 2021-2022
the school year will generally take place on the Wednesday preceding the regular school board
Meet. Board meetings will be held at 6:00 p.m. at the Special Education Annex at
Hiawatha according to the following schedule.
July 6, 2022 Special Education Schedule 6:00 p.m.
August 3, 2022 Special Education Schedule 6:00 p.m.
September 7, 2022 Special Education Schedule 6:00 p.m.
October 5, 2022 Special Education Schedule 6:00 p.m.
November 2, 2022 Special Education Schedule 6:00 p.m.
December 7, 2022 Special Education Schedule 6:00 p.m.
January 4, 2023 Special Education Schedule 6:00 p.m.
February 1, 2023 Special Education Schedule 6:00 p.m.
March 1, 2023 Special Education Schedule 6:00 p.m.
April 5, 2023 Special Education Schedule 6:00 p.m.
May 3, 2023 Special Education Schedule 6:00 p.m.
June 7, 2023 Special Education Schedule 6:00 p.m.
July 5, 2023 Special Education Annex 6:00 p.m.
9. Approve payment of salaries, health insurance, disability insurance, cancer insurance, life insurance premiums and social security contributions when due.
10. Allow the clerk to pay, when due, any invoice that would result in a late payment penalty if held until approved by council.
11. Approve the use of a rubber stamp for the Chairman’s signature, if desired, on manual checks.
12. Approve the use of a scanned signature of the Board Chair, Board Clerk, Board Treasurer, and Director for use on checks and purchase orders.
13. Pass a resolution for the 2022-2023 school year waiving generally accepted accounting principles (GAAP) and fixed asset accounting requirements that are irrelevant to the specifications of the cash basis law and budget laws of the Kansas. (A copy of resolution 2022-01 is in your package.)
14. Allow the clerk to pay any bill that would result in a saving if paid before the regular council meeting.
15. Allow the director, clerk and treasurer access to the district safety deposit box.
16. Authorize the Director, Clerk and Treasurer to cash certificates of deposit and deposit such amounts in District bank accounts.
17. Adopt Plan 1116 hours for the 2022-2023 school session.
18. Approve a resolution that Board minutes cannot be used as Board policy. (A copy of Resolution 2022-02 is in your package.)
19. Approve the hiring of substitute teachers at $100.00 per full day and $50.00 per half day for 2022-2023. If a BCK-SEI paraeducator becomes a BCK-SEI teacher, with appropriate KSDE certification, they will be paid their paraeducator salary plus $25 pro-rated for the day they are a substitute teacher for a BCK-SEI certified teacher.
20. Approve the hiring of long-term occasional teachers. A long-term substitute teacher is a substitute teacher who is assigned to the same class for at least 10 consecutive days. The daily rate for a long-term substitute teacher for days 1-10 is $100 per day. The daily rate for a long-term occasional teacher for the 11 day-rest of the assignment is 1/189th of the 2022-2023 base salary.
21. Approve the hiring of homebound teachers for the 2022-2023 school year at $15.00 per hour.
22. Adopt the interlocal mileage reimbursement rate to be adjusted to conform to the state rate.
23. Adopt a petty cash limit of $500.00 per month.
24. Establish Hiawatha World and Horton Headlight as official newspapers for Interlocal activities.
25. Designate Becky Shamburg as compliance coordinator for federal anti-discrimination laws, including Titles VI, VII, and IX.
26. Approve Interlocal credit cards as follows:
Becky Shamburg 1 $2,500 limit card
Amy Larson 1 $5,000 limit card
27. Hire Chelbi Peters and Lesa Blunt as full-time paras and hire Deb Ellis as a part-time para.
* Director Shamburg presented resolution 2022-03 to council members. This allows Interlocal to destroy financial records after five years. Financial records for 2016-2017 will be destroyed. Jeff Brockhoff moved to approve resolution 2022-03. Roni Tietjens seconded and the motion passed with a vote of four to zero.
* After discussion, Roni Tietjens proposes to appoint Rex Lockwood to the Interlocal Professional Development Council. Laurence Berger seconded and the motion passed with a vote of four to zero.
* Director Shamburg discussed local interagency agreements between Interlocal and Brown County Head Start, Kickapoo Head Start and the contract with BCDS.
Jeff Brockhoff moved to approve the interagency agreements between Interlocal and Brown County Head Start, Kickapoo Head Start and the contract with BCDS. Laurence Berger seconded and the motion passed with a vote of four to zero.
* Principal Shamburg presented a letter from summer school teacher Staci Campbell, who was unable to attend the council meeting. In short, the Summer School 2022 was a success.
Principal Shamburg discussed new teacher updates with board members. There was a discussion that followed.
Director Shamburg also discussed para numbers. Currently, there are three paras who are unsure if they will return to their positions in 2022-23. With the newly hired paras, this keeps the remaining para total at 51 paras. Interlocal is budgeted for 61 paras in 2022-23.
Director Shamburg discussed a parking update with council members. There was a discussion about filling potholes, the county chip and seal, and the cost of each.
* At 6:35 p.m. Roni Tietjens offered to go into executive session for 10 minutes to discuss unelected staff under KOMA and to discuss negotiable items as permitted by employer-employee negotiations under KOMA and to meet at 6 p.m. 45. Laurence Berger seconded and the motion carried with a vote of four to zero. The executive session was necessary to protect the privacy of those discussed and to ensure a fair and equitable contract. Those present at the executive session were Becky Shamburg, Jeff Brockhoff, Laurence Berger, April Keo and Roni Tietjens. At 6:45 p.m., the board left the executive session. No action was taken after the executive session.
* Director Shamburg will be out of the office July 18-25, 2022.
* Roni Tietjens proposes to adjourn the Council meeting. Jeff Brockhoff seconded and the motion passed with a vote of four to zero. The meeting adjourned at 6:52 p.m.
The next regular meeting of the BCK-SEI Board of Education will be held at 6:00 p.m. on Wednesday, August 3, 2022 at the Special Education Annex in Hiawatha.
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